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As a decorated apparel business owner, understanding the value of vendor integration software is essential to improving purchasing accuracy and workflow efficiency.
Introduction
Many software competitors of Teesom will say that they are Live Integrated with their program, but live integration is not generating a Purchase Order and emailing it to the sales rep of a vendor.
Live Integration inside Teesom means these 5 main things:
- Being able to see your actual cost associated with the item you will be purchasing
2. Being able to check live and up-to-date stock levels with your vendors
3. Being able to purchase through the software with the live integrated vendors
4. Know instantly which warehouse has the stock level you need
5. Being able to setup defaults like:
- Ship Method
- Sale Price on or off on Quoting
- Terms for your purchase
- Purchaser’s Info
It begins with the Live Vendor Integration Setup
Here’s how live vendor integration works in Teesom. Each vendor will have prerequisites to setting up the integration. For example, S&S Activewear requires an API Key, whereas SanMar requires that you enter a username and password along with a confirmation email that you would like to purchase through Teesom.
Sometimes S&S will even allow you to generate your own API key from your account page.
Stop Wasting Countless of Hours a Day on Rekeying Information
If your current software, or your lack of software, does not allow for integration with key vendors in the industry you are surely wasting a lot of time compiling what needs to be ordered then rekeying information directly at their website.
Key Benefits to Utilizing Vendor Integration
Purchasing through Live Vendor Integration:
- Reduces mistakes in ordering
- All items are ready to be sent, so no duplicate entry, this saves a tremendous amount of time and errors
- Know instantly if you will be able to receive items in the time frame you are expecting them
What it Means to Your Customers
- No more sending quotes to customers with items you cannot even get
- You will know right away if you have to charge more for items that are not so readily available
- Consolidating Orders allows you to place orders with key vendors quicker and easier.
Mistakes to Avoid
- Not consolidating orders and receiving free shipping with your vendors
- Not swapping vendors to consolidate common goods, like Gildan t-shirts
- Not utilizing your preferred vendor who you buy the most from
Step-by-Step for Ordering Live Integration Goods
- Create your Customer’s Order
- The PO Wizard in Teesom let’s you know everything that you have to purchase for all customer orders (Work Orders) on your Job Board
- Select the Vendor you want to purchase from
- Check to make sure you can get the goods when you need them by, if not, swap the vendor
- Generate the Purchase Order
- Transmit through the Live Integration
- Receive a confirmation from the Vendor
What makes Teesom Vendor Integration Unique
Teesom currently has 4 live integrated vendors, with more being added soon. With these vendors you can:
- Check Stock levels on a Quote and at the time of purchasing–no more sending quotes for items you cannot even get!
- Swap Vendors at the time of purchasing. If you have an item that one vendor has run out of, you can simply swap the vendor you are purchasing with to another vendor that does have solid inventory levels. This allows no delay in receiving goods and keeping production on schedule.
- When Receiving Goods, Teesom will tell you how to divvy up the items for specific orders.
- Utilize SanMar’s LPN feature inside of Teesom. Learn more about the LPN usage here: https://www.education.sanmar.com/decorator-relations/a-little-inventory-process-can-save-you-from-a-big-headache/
- Receive your contract customer’s goods in through the LPN service with SanMar
- Easier to use than if you were ordering directly from the vendor’s website. The time and effort saved is priceless.
FAQ
Can I use the live integration on the Free Version of Teesom?
Yes. The two main limitations to the free version are that it is for a single user and no more than 20 orders a month. To compare our Free vs Paid version, click here.
Do I have to have an account with the Live Integrated Vendor?
Yes. Please visit the website of the vendor you wish to integrate with in Teesom to setup an account with them.
What vendors are currently Live Integrated with Teesom?
Coming Soon:
Conclusion
The right vendor integration doesn’t just connect systems — it connects your costs to your profits. By automating purchasing and syncing vendor data directly into your workflow, you reduce errors, speed up production, and make better pricing decisions.
If you’re looking for a smarter way to manage vendor relationships inside your software, Teesom can show you how it works in real time.
Useful and Related Information
• Purchasing in Teesom
• Consolidating Purchases in Teesom
• Creating Markup on Apparel in Teesom
